Email Ingestion — Forward invoices directly to NEXOS

Overview

Every NEXOS account includes a dedicated email ingestion address. Forward any invoice or receipt email to this address and NexosIQ will automatically extract, process, and store the document — no manual upload required.

Finding Your Ingestion Address

Navigate to Settings → Email Forwarding. Your unique ingestion address is displayed there. Copy it to your clipboard with one click.

Setting Up Email Forwarding

Option 1 — Manual Forward

Simply forward individual emails to your ingestion address from any email client. Attachments are extracted automatically.

Option 2 — Auto-Forward Rules

Set up an auto-forward rule in your email client to route all vendor emails to your ingestion address automatically. In Gmail: Settings → Filters → Create new filter → Forward to your address. In Outlook: Rules → New Rule → Forward to.

Option 3 — Vendor Direct Send

Share your ingestion address with vendors directly. Ask them to CC or send invoices straight to your NEXOS address. Documents arrive pre-processed with no action required on your end.

Supported Formats

NexosIQ processes all common attachment formats: PDF, JPEG, PNG, TIFF, HEIC, and WebP. Multi-page PDFs are processed as single documents.

Processing Time

Email documents are typically processed within 5–15 seconds of receipt. You'll see them appear in your Invoices or Receipts queue automatically.

Email Approval Routing

When invoice approval is enabled, documents received via email are routed through the same approval workflow as manually uploaded documents. Approvers receive notifications and can approve or decline directly from the dashboard.