Know your real cost
per category, per store.
Every line item on every invoice — automatically tagged into 19 cost categories. No spreadsheet. No manual mapping. No more "Sysco = Food" as your only data point.
Sysco = "Food"
Legacy tools categorize invoices at the vendor level. A $3,100 Sysco invoice hits your "Food" line. You have no idea how much was produce vs dairy vs dry goods vs paper products. When produce inflation hits, you won't see it.
Sysco = 47 categorized line items
Same $3,100 Sysco invoice splits automatically into Produce ($812), Dairy ($430), Dry Goods ($1,204), Paper ($248), Seafood ($406). You see a produce spike the week it happens. You can switch distributors on commodities that are creeping up.
The 19 CostIQ categories
Every line item gets one. No manual tagging, no category definitions to maintain.
How CostIQ works
Runs on extraction
The moment NexosIQ extracts an invoice, CostIQ assigns a category to every line item. No separate batch job, no delay. Upload to posted category in under 60 seconds.
Vendor-aware
CostIQ uses vendor context as a signal. Ecolab? Chemicals / Cleaning default. US Foods? Food categories. Combined with line-item text matching, accuracy exceeds 95%.
Feeds every report
CostIQ categories appear in the CostIQ Category Analysis sheet, True P&L, Multi-Location Benchmarking, and Vendor Price Tracking. One tagging pass powers the whole reporting stack.
What CostIQ unlocks
True COGS by category per store
See food cost, beverage cost, paper, chemicals — broken out per store. Compare stores side-by-side. Rank by category as a % of revenue.
Prime Cost %, calculated correctly
Prime Cost = Food + Beverage + Paper + Labor. With CostIQ, the numerator is real, not guessed. The 60–65% target becomes actionable.
Distributor-level decisions
When produce inflation hits, CostIQ shows it the week it happens. Switch distributors mid-week on the specific commodities that are spiking.
Vendor price alerts per item
Because CostIQ understands line-item SKUs, price-alert rules can target 'a case of romaine from any vendor,' not just 'all Sysco invoices.'
Know your actual cost structure
CostIQ is included in Professional and above. No manual category setup. It just works from your first invoice.
See pricing