United. Automated. Optimized.
NEXOS — the restaurant operating system for back-office control
One platform for invoices, inventory, food cost, labor visibility, reporting, compliance, and automation — without enterprise pricing or long-term contracts.
99%
Accuracy
<60s
Processing
10k+
Invoices/day
Most operators start with invoices — but NEXOS is built to run the full back office.
Capture every dollar — without the data entry
Capture invoices and receipts from your phone, upload PDFs, or forward emails. NexosIQ pulls the vendor, every line item, and the totals at 99% accuracy — one part of the platform, not the whole product.
- NexosIQ extraction engine — 99% accuracy on invoices, receipts, and statements
- Multi-vendor PDF auto-split (one upload, multiple vendor records)
- Email bill ingestion — forward to your dedicated location address
- Bulk upload + CSV / Excel import for historical data
- CostIQ line-item categorization across 19 cost buckets
Schedule your week in twenty minutes, not three hours
Sam drafts next week's schedule from your last 4 weeks of POS sales and same-week last year. You review, adjust, and publish — no schedule ships without you approving it. Two-way SMS confirmations, GPS-aware time clock, swap requests with auto-fill.
- Sam drafts the optimal schedule from sales data + labor budget
- Two-way SMS confirmations — employees reply YES/NO, builder shows live status
- GPS-aware time clock with geofence variance flags
- Swap requests + auto-fill from your bench
- Per-store labor-budget tracking, OT alerts at 40h
True P&L per location, not just per company
Daily cash on hand, line-item cost tracking, and prime-cost (COGS + Labor) tied to POS revenue — per store, per department, per vendor. Plaid reconciles the bank so month-end isn't a marathon.
- Cash on Hand — daily reconciliation tied to bank + POS
- CostIQ — every line item bucketed across 19 categories automatically
- Prime Cost (COGS + Labor) tracked in real time against POS sales
- Per-store + per-department P&L, ranked by operating margin
- Vendor price alerts when a SKU jumps mid-month
- Plaid bank reconciliation — Verified Paid, not just invoiced
Reports your CFO will actually open
Per-store P&L with NEXOS Intelligent Analysis — narrative insights baked in. Auto-scheduled email delivery, Excel + PDF exports, and NexosIQ Search across every document you've ever uploaded.
- Auto-generated P&L, variance, and compliance reports
- Scheduled email delivery (daily, weekly, monthly)
- Excel + PDF + PowerPoint exports — formatted for your accountant
- NexosIQ Search — semantic search across invoices, receipts, vendors
- NEXOS Intelligent Analysis — written summaries on every report
- Full audit trail on every change
Run 5 stores or 500 — one platform
Per-store roles, per-store budgets, regional rollups. Manager Log Book + Checklists keep operations tight. Built for the way real chains actually run — from a single store to hundreds.
- Per-store role hierarchy — Account Owner → Executive → Director → Manager
- Manager Log Book — daily ops notes, urgent escalations, AI-summarized digest
- Checklists & SOPs — opening, closing, prep, with AI photo verification
- Regional + multi-store rollups (per-region P&L, regional director view)
- Enterprise-ready authentication and long-term record retention
- Per-store inventory at true costs — count on mobile, approve on web
What we stand for
Three things we never compromise on
Every product decision runs through these. If a feature can't pass all three, it doesn't ship.
Trust
Your data is yours, kept safe, and stays that way
Your data is encrypted, isolated, and only ever visible to the people you authorize. The kind of posture an enterprise IT team can actually sign off on — without a long sales cycle to ask for it.
Insight
Not just storage — answers
Scanned invoices and receipts don't pile up in a database. NexosIQ categorizes every line item, Ava answers questions in plain English, and 17 intelligent automations watch your data overnight so you walk into Monday knowing what changed.
Speed
Get your Saturday back
60-second invoice extraction. Two-tap receipt capture from your phone. Schedules drafted automatically from your POS data. Reports generated in seconds, not built in spreadsheets. Time back is the actual product.
Extraction accuracy
across invoices, receipts, statements
Average extraction time
from scan to ledger
Intelligent automations
watching your data overnight
Starting price per location
month-to-month, no contracts
How we back these numbers
What operators actually say
"Honestly the first piece of software that gets multi-location. I scan, it knows the store, it knows the vendor, it puts the line items in the right buckets. My bookkeeper went from 8 hours of data entry a week to about 30 minutes of just reviewing what came in."
Owner / Operator
Multi-location food & beverage
Built for restaurants first
Expandable to multi-location operations — but everything starts with the restaurant back office: food cost, labor, vendor invoices, and prime cost.
Independent restaurants
Your whole back office on flat per-location pricing — invoices, food cost, labor, and reporting. No enterprise contract, no add-on trap.
Restaurant groups & franchises
Multi-location P&L, prime cost by store, franchise rollups, and corporate-level visibility in one place.
Bars, cafés & QSR
Vendor invoice automation, recipe and food-cost tracking, and labor-vs-sales by shift.
Hospitality & hotel F&B
Department P&L, F&B cost tracking, and scheduled reports delivered to ownership automatically.
Also expandable to multi-location retail, contractors, and healthcare operations — same platform, same flat pricing.
One platform for the entire back office
Most operators start with invoice and food-cost control, then run scheduling, inventory, reporting, and compliance on the same platform — no new tools, no new contracts.
Invoice & food-cost control
Capture invoices from your phone or forwarded emails — every vendor, every line item, auto-categorized.
Vendor price alerts & P&L reporting
Track cost trends per vendor. See your P&L by location without waiting for month-end.
Scheduling & labor tracking
Build schedules from your actual sales data. Labor vs. sales KPIs update in real time.
AI-assisted operations
17 intelligent automations run overnight — flagging vendor consolidation saves, compliance risks, and operational anomalies.
Expandable beyond restaurants
Restaurants and hospitality are the core. The same back office also runs for other multi-location operators:
Why this exists
We built NEXOS for the operator who actually runs the business
Every multi-location back-office tool we tried was built for accountants, not for the people running the stores. Endless setup, hidden fees, contracts measured in years, support that only answers between 9 and 5. The bookkeeper had to learn it. The operator never did.
So we built the other way around. Open the phone, scan an invoice, the data lands in the right store's ledger in 60 seconds. Open the dashboard, ask Ava a question in plain English, get an answer. No implementation team. No three-month onboarding. No "talk to sales" to see the price.
If you've ever stayed up on a Sunday night reconciling receipts because nothing else fit how you actually work, this is for you.
Ready to run your back office from one platform?
Set up in minutes. No contracts. No implementation fees. Start with one location or roll out across your entire organization.