Back-office for multi-site healthcare
NEXOS handles medical supply invoices, per-clinic P&L, and compliance-grade audit trails for dental groups, urgent care chains, vet clinics, medspas, and physical therapy networks — with enterprise-grade security controls and GDPR-compliant data handling built in.
Purpose-built for multi-site healthcare
Medical supply invoices
NexosIQ extracts line items from Henry Schein, McKesson, Patterson, and specialty suppliers with correct NDC codes, lot numbers, and expiration dates captured in the raw extraction.
Per-clinic P&L
True P&L per clinic / site. Rank locations by operating margin, supply cost % of revenue, and labor efficiency. Flag sites running outside protocol. Requires POS integration (Professional tier).
Audit-ready compliance
Every invoice + approval + payment reconciliation logged immutably. Seven-year retention. Pull per-clinic spend reports by functional expense for cost-report filings.
Per-department allocation
Tag invoices to departments (clinical, admin, facilities, equipment) for functional-expense reporting required by multi-site healthcare groups.
Enterprise security + data handling
Encryption at rest and in transit, Single Sign-On for enterprise identity providers, two-factor authentication, GDPR-compliant self-service deletion, full audit trail. Meets institutional compliance requirements. Full posture available under NDA.
Reimbursement workflows
Clinicians submit mileage + expense reports. Office manager approves. Finance disburses. Full audit trail for grant funders or institutional reviewers.
Not EHR / PMS — complements them
NEXOS is not electronic health records or practice management. We don't touch patient data. We handle the back-office side: supply invoices, equipment, facilities, expense reports, vendor management. Your EHR / PMS (Epic, Dentrix, athenahealth) keeps doing its job. NEXOS handles the supply closet and the P&L.
Audit-ready. Multi-site. Compliance-grade.
Professional tier ($149/location/month) with SSO, MFA, and unlimited data retention available.
See pricing