Side-by-side comparison

NEXOS vs Ottimate

Ottimate (formerly Plate IQ) is a strong AP-automation tool. But if you also need inventory, recipe costing, POS data, and labor in one place, you'd be buying a second platform. Here's the honest comparison — facts, not marketing.

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Ottimate does AP well — NEXOS does the whole back office

One platform, not two

Ottimate is AP automation only — no inventory, recipe costing, POS integration, or labor. With NEXOS you get extraction, cost tracking, and scheduling in one place instead of stitching a second tool on top.

Published pricing, month-to-month

NEXOS starts at $49/location/month, on the pricing page, month-to-month. Ottimate has no public pricing and a reported 1-year auto-renewal, with revenue leaning on virtual-card payments.

Fits 2 to 500 locations

Ottimate is built for mid-market and enterprise AP teams. NEXOS scales the same platform from a single independent to 500 locations — and respects Ottimate's strong extraction heritage while covering far more of the job.

Feature-by-feature comparison

Every row below comes from published Ottimate documentation or customer reports. Corrections welcome at sales@nexosscan.com.

What the product is

Core focus

NEXOS: Unified back office — extraction, cost tracking, scheduling, reporting

Ottimate: AP automation only (formerly Plate IQ)

Built for

NEXOS: 2–500 locations — independents through enterprise

Ottimate: Mid-market / enterprise AP teams

Revenue model

NEXOS: Subscription, published per location

Ottimate: Leans on virtual-card payment revenue

Scope of the platform

Invoice extraction

NEXOS: Yes — NexosIQ

Ottimate: Yes — strong extraction heritage

Inventory

NEXOS: Yes

Ottimate: No

Recipe / menu costing

NEXOS: Yes — CostIQ line-item costing

Ottimate: No

POS integration

NEXOS: Yes — Square, Clover, Revel, and more

Ottimate: No

Labor / scheduling

NEXOS: Yes — full builder + Sam's drafted schedules

Ottimate: No

Tools needed for the full job

NEXOS: One — NEXOS

Ottimate: AP here; a second tool for inventory, costing, and labor

Setup & Onboarding

Time to first invoice scanned

NEXOS: Under 5 minutes

Ottimate: Implementation / onboarding process

Implementation fees

NEXOS: None

Ottimate: Onboarding for AP workflows

Consultant required

NEXOS: No

Ottimate: Guided onboarding typical for enterprise AP

Extraction Technology

Both extract line items

NEXOS: Yes — NexosIQ

Ottimate: Yes — well-regarded extraction

Extraction engine

NEXOS: NexosIQ — 3-pass adaptive pipeline (standard → high-contrast → Extended Thinking)

Ottimate: Established OCR pipeline

Accuracy on first pass

NEXOS: 99%

Ottimate: Strong; the contrast is scope and pricing, not whether it extracts

Multi-vendor PDF split

NEXOS: Auto-detects and splits

Ottimate: Per-vendor handling

Search & Retrieval

Find an invoice from 6 months ago

NEXOS: Search bar — semantic NexosIQ Search

Ottimate: AP filters and approval history

Natural-language queries

NEXOS: Yes ("Korean food distributor", "cleaning supplies")

Ottimate: Keyword / filter-based

Cross-vendor line-item search

NEXOS: Instant

Ottimate: Limited

Line-Item Intelligence

Automatic categorization

NEXOS: CostIQ — 19 categories per line item, no manual tagging

Ottimate: GL coding for AP

Per-category P&L

NEXOS: Native, real-time

Ottimate: AP / GL reporting

Platform

Mobile apps

NEXOS: Native iOS + Android

Ottimate: Web-centric AP workflows

Offline scanning

NEXOS: Yes — queues and auto-syncs

Ottimate: Limited

REST API

NEXOS: 200+ endpoints, public OpenAPI spec

Ottimate: Enterprise / partner integrations

Single Sign-On

NEXOS: Professional tier ($149/mo)

Ottimate: Enterprise dependent

White-label / Partner API

NEXOS: Yes — 3 tiers

Ottimate: No

Pricing & Commitment

Starting price

NEXOS: $49/location/month, published

Ottimate: Quote-only — no public pricing

Full back office (scan + schedule + cost)

NEXOS: $99/location/month (Business tier)

Ottimate: AP only — other modules don't exist here

Price transparency

NEXOS: On the pricing page

Ottimate: Quote only

Contract

NEXOS: Month-to-month available

Ottimate: Reported 1-year auto-renewal

When NEXOS is the better fit than Ottimate

You need inventory, recipe costing, or POS data — not just accounts-payable automation.
You want labor and scheduling in the same platform instead of buying a second tool.
You're an independent or small chain, not a mid-market/enterprise AP department.
You want published, month-to-month pricing instead of a quote and a 1-year auto-renewal.
You'd rather not have your AP vendor's revenue lean on virtual-card payments.
You want a REST API with a public OpenAPI spec so your dev team can build on it.

See for yourself in 5 minutes

Sign up, add a location, and scan your first invoice — then explore the inventory, costing, and scheduling Ottimate doesn't cover. If NEXOS doesn't win in your own workflow, we'd rather you stay with Ottimate.

Try NEXOS