Extract & analyze invoices
NexosIQ extraction, NexosIQ Search, CostIQ categorization
Capture every dollar without the data entry. NexosIQ pulls vendor, line items, totals at 99% accuracy from invoices, receipts, and statements — across mobile, desktop, email, and SMS. CostIQ buckets every line into one of 19 cost categories automatically. NexosIQ Search finds anything you've ever uploaded with a sentence, not a SKU lookup.
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Scan invoices anywhere
Your phone is your scanner
Turn any smartphone into a powerful invoice scanner. Capture receipts, delivery tickets, and packing slips on the go—even without internet.
Auto Capture
Auto edge detection finds document boundaries. Auto-crop, perspective correction, and image enhancement happen automatically.
Batch Scanning
Scan multiple pages into a single invoice. Perfect for multi-page POs and delivery receipts.
Works Offline
No internet? No problem. Scan invoices offline and they'll sync automatically when you're back online.
Instant Processing
Invoices are processed in seconds. By the time you pocket your phone, the data is already extracted.
UploadSimple from anywhere
Multiple ways to get invoices in
Whether it's a stack of PDFs, emailed invoices, or scanned documents—getting them into NEXOS is effortless.
Drag & Drop
Drop files directly into the dashboard. Support for PDF, PNG, JPG, and HEIC formats.
Supplier Portal — Email Forwarding
Each store gets a unique forwarding address. Add it to Sysco, US Foods, Comcast, and any supplier portal that emails PDFs. Invoices auto-ingest in under 60 seconds.
Supplier Portal — Direct Connectors
Skip email forwarding entirely. Paste a Stripe restricted key, AWS Cost Explorer credentials, or grant read-only Gmail OAuth — we pull invoices straight from the source. Sysco, US Foods, and Comcast Business connect via your portal login (encrypted at rest, used only to log in as you and download statements).
SMS Receipt Capture
Each store gets a dedicated NEXOS phone number. Text a photo from any phone — we extract, confirm, and save to your ledger. Reply Y to confirm, N to discard. Business + Enterprise tiers.
SMS Conversational Approval
When Marcus (vendor watchdog) flags a price spike, you get a text with the top three anomalies. Reply Y to approve despite the flag, F to flag for review, or N to discard. Decide a $1,200 invoice from your phone in under 10 seconds.
Bulk Import
UploadSimple hundreds of invoices at once. Perfect for catching up on backlog.
Enterprise Historical Import
New clients onboard their entire archive in one batch — thousands of documents processed in the background at half the usual cost, usually under an hour.
Any Format
PDFs, images, even photos of crumpled receipts. We handle them all.
Drop invoices here
or click to browse
invoices@downtown.nexosscan.comData extracted & categorized instantly
Zero manual entry required
Every invoice is automatically parsed — vendor info, line items, totals, dates — then each item is categorized into spending categories like Meat/Poultry, Produce, Chemicals, Paper Goods, and more. 99% accuracy, under 60 seconds.
Vendor Recognition
Vendor names, addresses, and contact info extracted automatically. Duplicates are merged.
Line Item Parsing
Every line item captured: description, quantity, unit, price, and total.
Auto-Categorization
Each line item sorted into spending categories — know your food cost, supply cost, and chemical spend instantly.
Date & Terms Detection
Invoice dates, due dates, and payment terms identified automatically.
Line-item cost intelligence
Know exactly where every dollar goes
CostIQ automatically categorizes every line item on every invoice into 19 restaurant-specific spending categories. No manual sorting — it reads 'CHK BRST 40# CS' and knows it's Meat/Poultry. It reads 'Lemon Rinse Power 3-in-1' and knows it's Chemicals/Cleaning.
Intelligent Categorization
Each line item is categorized using vendor context, product knowledge, and 19 predefined restaurant categories. 95%+ accuracy on standard invoices.
19 Restaurant Categories
Meat/Poultry, Seafood, Produce, Dairy, Dry Goods, Bread/Bakery, Beverages, Liquor, Paper Goods, Chemicals, Uniforms, Smallwares, Equipment, and more.
Category Budgets
Set budgets per category per store — Meat for Store 425 = $8K/month. CostIQ tracks spending at the line-item level against these budgets in real time.
P&L Category Breakdown
See exactly what percentage of spending goes to meat vs produce vs paper goods — per store, per month. Compare food cost across locations.
Find anything instantly
MagnifyingGlass by meaning, not keywords
NexosIQ MagnifyingGlass lets you find any invoice, receipt, or vendor by describing what you're looking for. Type 'cleaning supplies' and it finds every related document — even if the word 'cleaning' never appears on the invoice. Powered by the same NexosIQ intelligence engine that extracts your documents.
Contextual Understanding
MagnifyingGlass 'meat distributor' and find Shin Hwa Foods, US Foods, and Sysco — NexosIQ understands vendor context and product categories.
Gets Smarter Over Time
Every invoice you scan makes search more accurate. NexosIQ learns your vendors, your products, and your spending patterns.
Cross-Document MagnifyingGlass
MagnifyingGlass across invoices, receipts, and vendors in one place. Filter by document type or search everything at once.
Similar Document Discovery
View any invoice and instantly see related invoices from the same vendor or with similar line items. Spot patterns and anomalies.
Ready to put this to work?
Set up in minutes. No contracts. No implementation fees. One platform across every store.
“My bookkeeper was spending 8 hours a week on data entry. I showed her NEXOS on a Tuesday. By Thursday she was doing 30 minutes of review and going home early. That alone paid for the software in the first week.”
O/Owner / Operator
12-location food & beverage group