Track cash & cost
Cash on Hand, expenses, mileage, multi-currency, projects, vendor alerts
True P&L per location, not just per company. Daily cash on hand reconciliation tied to bank + POS. CostIQ line-item bucketing across 19 categories. Vendor price alerts when a SKU jumps mid-month. Mileage with live GPS, multi-currency invoices, project-level cost tracking with subcontractors.
See pricing
Catch problems early
Know before it's too late
Get instant notifications when something looks off. Price spikes, unusual quantities, and spending anomalies—all flagged automatically.
Price Spike Detection
Get alerted when a vendor raises prices beyond your set threshold.
Threshold Alerts
Set spending limits by vendor or category. Get notified when you're close.
CFO Budget Watchtower
Multi-tier escalation on every active budget — 75% (early warning), 90% (urgent), 100% (over), 125% (critical overage). Each alert ships with a run-rate projection and tier-specific recommended actions: pause discretionary spend, require written CFO approval, freeze the category. Email + push to your AO/CFO/exec, store-managers only get alerts on their stores. Runs every morning at 8am EST.
Pre-Spend Approval — Request to Scan
Stop spending first and apologizing later. Submit a quote, vendor, and amount before you spend. CFO + account owner approve from web, mobile, or push. Actual invoice auto-matches when it scans in — variance vs. estimate goes straight to your audit log. Enterprise tier.
Anomaly Detection
Unusual patterns flagged automatically. Duplicate invoices, missing items, quantity changes.
Email Notifications
Get alerts via email, SMS, or in-app. Choose what matters to you.
Price Increase Detected
Ground ForkKnife 80/20 increased from $3.29 to $4.19 (+27%)
Spending Threshold Alert
You've reached 85% of your monthly produce budget
Duplicate Invoice Detected
Invoice #INV-284612 may be a duplicate of #INV-284598
Streamline expense reimbursements
Submit, approve, and pay—all in one place
Employees submit reimbursement requests with receipt attachments. Managers review, approve or decline with one tap. Payroll gets notified automatically when approved. Full audit trail on every transaction.
Submit with Receipts
Attach photos or scanned receipts directly to reimbursement requests.
Approval Workflow
Managers approve or decline with comments. Email notifications at every step.
Track Payments
Mark reimbursements as paid. Employees see real-time status updates.
Full Audit Trail
Every submission, approval, and payment is logged with timestamps and user attribution.
Lunch meeting
$142.50
Office supplies
$67.00
Client travel
$340.00
Track every business mile
GPS-powered, IRS-compliant
Start a trip with one tap. GPS tracks your route automatically, calculates the distance, and applies the current IRS mileage rate. Export trip logs for tax season in seconds.
Live GPS Tracking
Start/stop trips with one tap. GPS captures your exact route in real time.
IRS Rate Calculation
Automatic deduction calculations using the latest IRS standard mileage rates.
Trip ClockCounterClockwise
Full log of every trip with start/end locations, distance, purpose, and deduction.
CSV Export
Export trip data for your accountant or tax preparer with one click.
Trip in Progress
12.4 mi — Business
Complete financial visibility
Track every dollar in and out
Log expenses manually, categorize automatically, and see your profit and loss in real time. Break down spending by category, location, or time period. Make data-driven decisions with confidence.
Manual Expenses
Log expenses that don't have a receipt—rent, subscriptions, payroll, and more.
P&L Dashboard
Real-time profit & loss with revenue, expenses, and net income by category.
Spending Trends
See month-over-month spending changes by category, location, or vendor.
Category Breakdown
Know exactly where your money goes with automated expense categorization.
Revenue
$124,500
+12%Expenses
$87,200
+3%Net Income
$37,300
+28%Margin
30%
+4%Handle any currency
Automatic FX conversion
Scan invoices in EUR, GBP, CAD, or any currency. NEXOS detects the currency automatically and converts to your base currency using live exchange rates. Reports consolidate everything into one currency.
Auto-Detection
Currency symbols and codes are detected automatically from scanned documents.
Live FX Rates
Real-time exchange rates from global markets. Updated hourly.
Base Currency
All reports consolidate to your corporation's base currency for clean financials.
Historical Rates
Exchange rates are locked at scan time so your records stay accurate.
€2,450.00
EUR → USD @ 1.0904
$2,671.50
Converted
£1,200.00
GBP → USD @ 1.2700
$1,524.00
Converted
C$3,100.00
CAD → USD @ 0.7400
$2,294.00
Converted
Track costs by project
Jobs, events, and contracts in one place
Create projects for construction jobs, catering events, client contracts, or any scope of work. Assign invoices, track budgets, and see real-time cost breakdowns per project.
Project Dashboard
See budget vs. actual spending, assigned invoices, and team members for every project at a glance.
Jobs & Events
Organize by job site, event, or contract. Each project has its own timeline, budget, and cost history.
Budget Tracking
Set budgets per project and get alerts when spending approaches the limit. No more surprise overruns.
Invoice Assignment
Link any invoice or expense to a project. Costs roll up automatically for accurate job costing.
Kitchen Renovation — Downtown
Budget: $45,000 • Spent: $31,200
69% of budget used
Electrical Materials
Home Depot
Plumbing Fixtures
Ferguson
Labor — Week 12
ABC Contractors
Manage your subs
Track every subcontractor and quote
Add subcontractors with their trade, contact info, and quoted amounts. Link subs to projects, track payments, and keep a complete record of every outside hire.
Subcontractor Profiles
Store trade specialties, contact details, and payment history for every subcontractor.
Quoted Amounts
Record quoted amounts per sub per project. Compare quotes and track actual vs. quoted costs.
Project Linking
Assign subcontractors to projects. See which subs are working on which jobs at any time.
Payment ClockCounterClockwise
Track payments to each subcontractor with full audit trail and exportable records.
Martinez Electric LLC
Electrical • $12,500
ProPlumb Services
Plumbing • $8,200
Summit HVAC
HVAC • $15,000
Ready to put this to work?
Set up in minutes. No contracts. No implementation fees. One platform across every store.
“I caught a vendor charging me 18% more on chicken than I was paying six months ago. I never would have noticed because the invoice looked the same — same vendor, same line items, just different unit prices. NEXOS flagged it the week it happened. I called them and got the pricing corrected. That one alert saved me about $800 a month.”
ECExecutive Chef & Co-Owner
Independent restaurant group, 3 locations