Fourteen surfaces, one back office.
Every invoice you scan feeds vendor pricing. NexosIQ recommends what to order, what to switch, what's about to go wrong. The variance surface flags the gap when actual cost diverges from theoretical. External signals — weather, local events — explain why demand looked the way it did. Sam drafts the schedule against forecasted demand. Ava narrates it all and tells you the move.
What's happening
Live POS + inventory data
What did we sell, and what do we have left?
Connect Square, Clover, Revel, or Toast. NexosIQ pulls daily sales, hourly breakdown, category mix, and ties POS items to inventory and recipes. Every cost-loop surface reads from this layer.
External signals
Why was demand what it was today?
Local events, hourly weather + forecast, and labor efficiency snapshots. Ava learns 'concert nights run +18% sales' and 'rainy lunches drop 8%' so your forecasts know the why, not just the what.
Labor analytics
Is labor right-sized for the demand?
Sam-style forecasts recommend hours + headcount per hour, weekly budgets with progress bars, overtime tracking with alerts, plus anomaly detection on comps + voids. The classic star/workhorse/puzzle/dog menu rating shows what to push and what to cut.
Where did the money go
Variance detection
Where is shrink hiding?
Theoretical vs actual food + bar cost with configurable thresholds. Critical alerts get severity-coded with a clean Acknowledge / Resolve / Dismiss loop. Ava's pattern analysis catches the items running 8% over for six weeks straight — the real problem under the noise.
Recipes
What does this dish actually cost?
Recipe management with full ingredient breakdown, target cost % vs actual, and a complete cost-history timeline showing every recompute with delta direction and reason. The food-cost surface that closes the loop with variance + vendor.
Financial Operations
What's the bottom line — and where's the gap to budget?
Full P&L statement view (revenue / COGS / labor / opex / EBITDA / net income / budget variance), GL chart of accounts + journal entries, structured annual budgets, QuickBooks two-way sync with mirrored invoices + GL mappings + sync logs, and AP automation with OCR confidence + PO matching + duplicate detection.
Beverage program
How much liquor is in the well?
Bar / liquor / wine / beer inventory with per-bottle par levels, vendor delivery schedules, POS pour mappings (1 vodka tonic = 1.5 oz depleted), and a full transaction log of every pour and delivery.
How do I improve
Proactive insights
What should I do today?
Ava-surfaced observations with confidence scores and concrete $-impact estimates. Every insight has a clean Mark Actioned / Snooze / Dismiss loop with notes, plus periodic executive briefings (strategic recommendations, risk alerts, opportunity highlights). Rollup tile shows total monthly + annual savings across all open insights.
Vendor intelligence
Am I getting fair prices?
Every scanned invoice feeds a per-SKU price history. NexosIQ surfaces switch recommendations (Vendor A → Vendor B for SKU Z, save $X/yr), volume consolidation opportunities across stores, and per-vendor performance scorecards on delivery, accuracy, quality, and price competitiveness.
Vendor ordering
How much should I buy, and when?
Ava recommends order quantity adjustments against forecasted demand with rationale + $-savings + waste reduction. Per-item reorder rules drive auto-orders when stock drops below par. Delivery consolidation suggests 5 small deliveries → 2 large to lower labor and improve freshness.
Platform & ops
Integration marketplace
What systems plug in?
Browse the connector catalogue across POS, payroll, scheduling, accounting, CRM, delivery, and suppliers. Per-tenant subscription wiring with OAuth is on the next phase.
Compliance management
Are we within the rules?
Jurisdictional rules (state and city labor law, health code, food safety, alcohol service) plus per-store operational checklist execution. Platform admins get the SOC2 / GDPR / HIPAA framework view with evidence, control test results, and DSAR handling.
Security operations
What's trying to break in?
Threat detection feed with severity + confidence scoring, incident lifecycle (discovery → containment → recovery → close), cryptographically chained audit trail, detection rules with false-positive rate tracking, and one-click IP unblock. Pairs with crash + request observability for full coverage.
Data governance
Is the data flowing correctly?
Versioned data contracts, source → target transforms with test cases, deployed instance health checks, runtime event log with trace IDs, validation accuracy metrics, and the quarantine for webhooks that fail validation with a replay / discard / fix action loop.
The whole loop, not separate dashboards.
Most platforms give you ten unrelated screens. Ours compose. A new invoice hits NexosIQ → vendor price history updates → the recipes affected get recomputed → if any breach their target cost %, variance fires an alert and vendor intelligence drafts a switch recommendation → Ava brings it up in the morning briefing.
You get one place to run the business. Not fourteen tabs to remember.
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