Side-by-side comparison
NEXOS vs Airbase
Airbase (Paylocity Spend) is integrated card + AP + spend for tech and professional services. NEXOS is back-office for operators running physical locations — restaurants, retail, healthcare. Both real tools. Different sweet spots.
Core Scope
Designed for
NEXOS: Multi-location physical operators — restaurants, retail, healthcare, construction
Airbase: Mid-market tech / professional services — integrated card + AP + spend management
Primary documents
NEXOS: Vendor invoices, receipts, POS orders, labor timecards
Airbase: Corporate card transactions, bills, employee expenses
Extraction + Intelligence
Extraction engine
NEXOS: NexosIQ — 3-pass adaptive pipeline
Airbase: OCR + light categorization
Line-item categorization
NEXOS: CostIQ — 19 categories automatic
Airbase: Card-level category
POS revenue + True P&L
NEXOS: Native
Airbase: Not offered
Vendor price alerts per SKU
NEXOS: Yes
Airbase: No
Platform
Mobile apps
NEXOS: Native iOS + Android (offline + GPS mileage)
Airbase: Mobile web + receipt-forward
Partner / embed API
NEXOS: Yes — 3 tiers
Airbase: Limited
Scheduling & Workforce
Employee scheduling
NEXOS: Full builder + Sam-drafted schedules from POS sales (Business tier, $179/loc)
Airbase: Not offered
Time clock
NEXOS: Mobile GPS clock in/out, auto-linked to scheduled shift
Airbase: Not offered
Labor reporting (vs POS sales)
NEXOS: Scheduled vs actual hours, OT alerts, Excel export
Airbase: Not offered
Pricing
Model
NEXOS: $59–$179 per location per month, unlimited users
Airbase: Per-seat tier pricing + implementation fee